Are you afraid of the moment of organizing a wedding? Are you worried about forgetting something? Learn to manage them without stress and personalize them with my method.
Organizing the wedding using a method
In this video, I will share with you a real method to manage the timing of the organization so that:
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- you can do everything, without rushing too much, but also without losing your breath;
- you do it the right way, carefully weighing the choices you make;
- you do not wasteenergy and time unnecessarily.
Video explaining my way of managing the organization times THE WEIGHT OF
On the Internet, there are many wedding planning timelines that explain how to organize a wedding by dividing deadlines into months “one year before, 8 months before, 6 months before,…” but the reality is that the right timing for organizing a wedding is influenced by many factors, so the choice for one couple may be correct to do 6 months earlier, while for another couple, living in a different region or having different needs, it may be necessary to do it a year earlier or even more.
So, over time, I realized that it is much more important to give an order of importance to the things to do, which consequently defines the priorities of the different organizational steps.
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When your order of importance is clear to you, and with that, you will have a model of all the things that need to be done, then you will be able to move freely while managing the organization timeline without fear of having neglected or forgotten something.
Shall we get started?
THE 3 things to do before starting
1. Imagine your dream wedding
I already mentioned this in the video about the 5 mistakes you should not make. You might think it’s nonsense and a waste of time, but if you want to better manage the timing of your wedding organization, then you can ensure that being able to visualize it before you start organizing will lead you to make decisions consistently much easier and save a lot of time.
2. THE GUEST LIST
Almost no one recommends making a detailed guest list before starting, but instead, it is very important! You will see that by doing this, you will find that you have a very different number than you assumed, and 10 or 20 more or less can make a difference when you are looking for the right venue for you!
3. DEFINE THE BUDGET AND SWIDE IT AMON
I also explained this in the video about the 5 mistakes not to make, where you will find more detailed information. In general, remember that the wedding banquet (catering venue) consumes on average 50% of the budget and the other 50% should be divided among other expense items. Do you understand even better now why it is useful to have a precise idea of the number of submissions?
Let’s start organizing: choose the venue and the date
It is not said that to manage the organization timeline well, you have to do it before the other. Sometimes, it is precisely the right place that leads to defining the wedding date.
Now that you know how much it should cost you, how many people it should accommodate, and also what style you have chosen for your wedding reception, you can start with targeted research, saving a lot of time and focusing only on venues that meet all these features.
Usually, everyone recommends looking for the venue a year in advance, but that’s not really the case. Some already have bookings for the next two years; if you want to get married during a very “hot” period for the wedding season, it will be less easy to find dates that interest you available. In this case, you can move in two ways:
- start the search earlier
- set the wedding date based on the availability of the venue.
TRANSURURE THE TIME OF THE
At this stage, the risk is that all of this may seem urgent and confusing. Therefore, it is crucial to give yourself a criterion to proceed by knowing who to prioritize and who to leave for a later moment, managing the organization timeline with information.
Classification of suppliers
This is a list of suppliers who normally act in a wedding, but if you are considering adding other services, such as equipment rental or an ice cream cart, you just need to add them to the list.
The method consists precisely of dividing the list of suppliers according to 2 parameters and proceeding as follows:
A. Assign an urgency
The first parameter is the URGENCY you give to a certain service, which depends on 2 things:
- The IMPORTANCE that this service has for you
- the time it takes for the supplier to do their job.
So, you will have suppliers with URGENCY 1, who are those who are very important to you, like the caterer, photographer, etc., or those who need a lot of time to do their job; think, for example, of handmade works or favors. The others will be suppliers with URGENCY 2, because you consider them less fundamental or because they can be done more calmly.
I consider, for example, suppliers with URGENCY 1 to be catering, photographer, videographer, musicians for the reception, officiant, wedding dress, handmade invitations, handmade confessions, wedding favors/place cards Crafts, custom wedding dress, and custom shoes. But this is MY vision, as you might find other suppliers more important and therefore more urgent.
Just scroll through the list to find them!
B. Current suppliers and suppliers not present
The 2nd parameter for prioritizing things to do is to divide the suppliers who must be present on the wedding day, and therefore must be chosen with some advance because if you do not book them, someone else might do it, from those who do their work before the wedding and do not have to be there on that day. I have called them PRIMARY, those who must be there, and SECONDARY, those who do not have to be.
Examples? Who must be there on the wedding day? The caterer, photographer, videographer, musicians/DJ, officiant, florist, pastry chef, makeup artist and hairstylist, entertainment for children, rental car, all special effects, and transfers for guests. All others are secondary.
Have you marked them on your list? At this stage, each supplier should have both parameters URGENCY1/URGENCY2 and PRIMARY/SECONDARY.
Do you feel like you have even more chaos in your head? I think this table will clarify your ideas:
And now, we will enter suppliers into the boxes on the right. It’s like a game! Shall we try?
I use MY order of importance, but you will need to adjust these services based on yours; you will need YOUR SUPPORT TABLE, okay?
Mine came out like this:
Okay, the work is done! Now, you just need to prioritize:
Suppliers with priority 1 will be the first to contact, those with priority 4 are the last months, ideally 6 months before the wedding.
Easy, right?
If you can see your suppliers this way, you will follow a reasonable timeline, without panicking about forgetting something.
The organization timeline for your wedding will be perfect for you and no other bride!
A track to follow
In any case, to give you additional help, I created what you can register to use as a track.
NOW YOU Can stay!
Is everything clear? I hope so; if not, write to me in the comments, and I will give you the information you need… and if you liked this article, share it using the social icons you find below!
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